Australian Embassy
Ukraine

Services for Australians

All visitors to the Australian Embassy must seek an appointment by email 24 hours in advance of the visit and show photographic identification (preferably a passport) prior to gaining entry to the Embassy. Security guards may deny entry to visitors who have not made an appointment.

Please note the Australian Embassy in Kyiv does not provide the full range of standard Embassy services.

 

Consular Privacy Collection Statement

Personal information provided to the Department of Foreign Affairs and Trade (DFAT) is protected by law, including the Privacy Act 1988. We may collect, use and disclose your personal information, including to overseas recipients where we reasonably believe it is necessary, to provide you with consular assistance. Important information about the privacy of your personal information is contained in our Consular Privacy Collection Statement, which you should read and understand. Copies of the Statement are available at www.dfat.gov.au/dept/consular/privacy.html or by requesting a copy from the Department.
 

Consular Services

Assisting Australians overseas - for services that we can and cannot provide to Australians overseas please click here.

The privacy of consular clients and their families is a fundamental aspect of managing consular cases. Please see the Consular Privacy Collection Statement which outlines how DFAT collects, uses, discloses and stores personal information.
 

Arrangements for requesting Consular Assistance in Ukraine

If you require consular assistance in Ukraine, please contact the Australian Honorary Consul’s office in the first instance.

For emergency consular assistance please contact DFAT’s 24 hour emergency consular centre on +61 2 626 13305 or sms +61 421 269080.
 

Travel advice for Ukraine

For the Australian Government’s latest travel advice for Ukraine, visit the Smartraveller website.
 

On-line registration for Australians overseas

We encourage use of the online registration service by Australians planning to reside overseas for extended periods, and those travelling to locations where there are security risks.
 

Citizenship by Descent

The Visa, Migration and Citizenship section of the Australian High Commission in London accepts applications for citizenship by descent for clients located in Ukraine. Please click here for more information.
 

International Surrogacy

Australians visiting Ukraine for the purposes of commissioning commercial surrogacy arrangements should seek independent legal advice regarding Australian and foreign surrogacy laws before doing so. We strongly caution Australians to consider all legal and other risks involved in pursuing international surrogacy. You should see our Overseas births, adoptions and surrogacies page for further information.
 

Passports

The Australian Embassy in Kyiv does not issue full validity passports, emergency passports, or other Australian travel documents.

Apply for a passport online.

The Australian Embassy to Poland, located in Warsaw, processes passport applications for Australians in Ukraine. The Honorary Consul’s office can assist with passport applications and conduct passport interviews.

Please refer to the Australian Embassy to Poland's website for additional important information on applying for a passport from Ukraine.

All passport applicants in Ukraine are required to present to the Honorary Consul’s office in Kyiv for a passport interview, prior to sending their application to Warsaw Embassy. Interviews are by appointment only and can be arranged by contacting the Honorary Consul’s office.

Lost, stolen or damaged passports

For lost, stolen and damaged passports, please contact the Honorary Consul in Kyiv. The Honorary Consul can issue a Provisional Travel Document to facilitate one-way travel to Warsaw to enable Australians to apply for an emergency passport at the Australian Embassy in Warsaw.
 

Legalising documents / Notarial Services

The Australian Embassy in Kyiv is able to provide a limited range of notarial services.  These services are for Australian citizens, non-Australian citizens who hold a current Permanent Resident visa, and for other nationalities so long as the documents are for use in Australia. Consular fees are payable for these services, in Ukrainian Hryvnia (UAH) cash only.

Appointments must be made by email for notarial services and at least 24 hours notice is required.  This is to allow for security access to the Australian Embassy complex.  The names of all parties requiring access are to be provided at the time of the booking request and photo identification will need to be produced to gain entry.  All visitors to the Australian Embassy are subject to security screening.

Please note that the Australian Embassy in Kyiv is unable to issue apostilles for technical reasons.  The Australian Embassy in Warsaw is the closest Embassy that can provide this service.  Please email the Warsaw Embassy at consular.warsaw@dfat.gov.au

You may wish to send the Warsaw Embassy a scanned copy of the document in advance of your visit to allow it to provide an initial check of its validity for the issue of an apostille. 
 

Schedule of current fees (effective 1 January 2017)

     Administering an oath or receiving a declaration or affirmation             1,400 UAH

     Witnessing a signature or seal on a form or declaration                              1,400 UAH

     Verifying and certifying a copy of a document or part of a document   1,400 UAH

    

Note that the Government of Ukraine does not require a Certificate of No Impediment on marital status for services in Ukraine.

As of 24 February 2015, the Ministry of Justice of Ukraine no longer requires foreign citizens and persons without Ukrainian citizenship who wish to register their marriage in Ukraine to provide a document declaring their current marital status.

Foreign citizens and persons without Ukrainian citizenship who wish to register their marriage in Ukraine now must record their marital status in the application for state registration of a marriage, where they also witness by signature the information that they were notified about the legal consequences of an invalid marriage if providing deliberately untruthful data.

Please ensure that documents relating to notarial services you require from the Australian Embassy are presented in the correct form and that you provide the correct instructions for witnessing any signatures on the documents. If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. Please note, by witnessing a signature on a document neither the Australian Government nor the Australian Embassy in Kyiv guarantees the legal effectiveness of the document or the accuracy of its contents. The provision of notarial services does not constitute legal recognition of the original documents presented.

If you have any questions about legalising documents or to make an appointment, please contact the Embassy by e-mail at AustEmbKyiv@dfat.gov.au

More information about legalising documents and notarial services is available at the Smartraveller website, 'Notarial services and document legalisation overseas'.
 

Living Overseas